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How To Put Together A Memorable Team Experience Day

How-To-Put-Together-A-Memorable-Team-Experience-Day

Planning a team experience day can be overwhelming, whether it’s your first time planning such an event or you’ve done this countless times before. You need to strike the balance between an educational, informative and valuable day while still keeping it fun and lighthearted. On top of all that, you’re responsible for ensuring the safety of everyone in your team and you need to stick to a budget. 

It’s no wonder so many companies shy away from experience days for this reason. But if you’re keen to take on the challenge (and there are several reasons why you should) then read on for some tips on how to make this day dynamic and educational for all involved.

Decide what you want to get out of the day

The first step to planning a memorable experience day is to know precisely what you want to get out of it. Is it purely a day for staff to let loose, have fun or to serve as a reward for hard work? Perhaps you want to strengthen relationships and communication within the team, boosting connections. Team experience days can also be great at increasing morale and boosting engagement with staff, which in turn can help with employee retention. Understand what your desired outcomes are from the day so you can plan the right activities, location and schedule for the day. 

Pick an activity

The activities you take part in during your team experience day are the central focus, so taking the time to do your research beforehand will go a long way to creating the perfect day. Some team building activities may be more suitable for your staff than others, so be selective so you can be sure that everyone in the team will have a good time and enjoy themselves. For example, if you have a very formal corporate culture, planning activities around alcohol probably isn’t the best fit. 

It can help to chat to your staff to gauge what they’d be interested in, providing them with some suggestions for a fun day based on the goals of the day, whether that be karting for a morale-boosting activity, a company retreat for rewarding hard-working staff or an escape room for improving team working skills

Plan the logistics carefully

Once you’ve chosen your activities, you need to plan the logistics of getting your team there and back. If you’re planning a scavenger hunt, for example, then this needs to be planned in advance to get supplies in place and prep staff on what they need to do. Likewise, if your event requires supplementary materials or travel to a different location, make sure that these are reimbursed by the company so that no-one has to miss out based on cost concerns. 

A few other factors to consider include transportation to and from the venue or location, and whether staff will make their own way there or travel as a team; food and drinks if you’re going to be out of the office all day; whether accommodation will be needed and what employees need to bring with them for the day; and if there are any special circumstances in the team, such as arrangements which need to be made for those with disabilities, injuries or for pregnant women.

Bring in a specialist or create a team

Trying to manage a team can be tough if you’re taking on the challenge alone. Bringing in a specialist team or building a committee within your own company to take control of the day not only means that your experience day runs more smoothly, but it also enables leaders to get involved in the fun and make the most of the activities too. It alleviates the stress of hosting a team building and brings all employees together from all levels of the business. 

Take photos of the day

Hiring a photographer or videographer for the day can help in memory-making, and it also offers your business numerous content opportunities, from a blog about your company’s experience to social media content. It also adds a fun element that makes it more special and gives a sense of occasion to the whole day. The main purpose of a team building event is to make memories that everyone can feel part of, and having photos and videos of the day is a great way to reinforce this. 

Behind every successful company is a strong, connected team, and team experience days are a great way to strengthen the skills needed for your staff to work together. Team experience days are a great way to boost engagement, promote a positive work culture and maintain an effective team, while also having fun and rewarding your team for their hard work. 

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